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How to Write a Thank-You Note in 5 Steps

How to Write a Thank-You Note in 5 Steps

With the rise of social media, company review sites and the internet in general, the job search has evolved in many ways. But there are aspects of the process that remain steadfast.

Case in point: applicant etiquette is still a thing.

A post-interview thank-you note is a small, yet meaningful gesture that can leave a positive lasting impression. Most importantly: an action that many of today’s job seekers fail to do — and a great way to set you apart from crowded candidate pools. Not sure where to start? Managing Director Carolyn Sweeney breaks down how to write a thank-you note in five easy steps that are sure to get you closer to landing the role.

1. BE SPECIFIC

Thank the interviewer for something specific you got out of the conversation or something you enjoyed learning. This is more impactful than a generic, “Thank you for your time.” It also reminds them of the conversation they had with you and hopefully reinforces the positive feelings you had for each other during the interview. 

Example: “Thank you so much for sharing your passion for ABC Company with me. I loved hearing about how your team was able to work together to implement Concur in less than two months. That took great planning, leadership and teamwork.”

2. REMIND THEM WHY THEY SHOULD HIRE YOU

Thank-you notes are a great time to remind the employer of key accomplishments or achievements that impressed them. Or, if you missed sharing something during the interview, is an opportunity to get that point across.  

Example: “I am confident that my seven years of experience in revenue and hands-on ASC606 implementation background will bring value to the team.” Or, “I got so swept up in our meeting and enjoyed learning about your team so much that I neglected to mention that I earned a ‘People’s Choice Award’ at my last firm for outstanding teamwork during busy season.”

3. REINFORCE YOUR INTEREST IN THE POSITION

Tell them you want to join their team! Be bold and confident and encourage them to select you as their next hire. Example: “After learning more about you and the opportunity, I can tell you I would be excited to join your high-performing team.”

4. CHECK FOR SPELLING AND GRAMMATICAL ERRORS

Ever hear the old saying, “Good writing is good editing?” Well, it’s true. Even great writers have others edit their work. It’s important to get a second pair of eyes when it comes to making the right impression with an employer. 

5. TIMELINESS MATTERS

Don’t wait more than 24 hours to follow up with a thank-you note. Email is fine in today’s era. If you want to send a postpaid note, that’s okay, too, but send an accompanying e-mail to ensure timely arrival. 

Are you ready to make a career move? Our recruiters are equipped to help you find a role that fits your specific background and skill set — fast. Submit your resume today!

dani villalobosHow to Write a Thank-You Note in 5 Steps